Be smarter with our Smart Ordering toolkit
We know that topping up supplies and resources for your school or nursery can be a time-consuming task. But it doesn’t have to be. That’s where our Smart Ordering Toolkit comes in. Designed to streamline your ordering process, our toolkit offers a range of easy-to-use, time-saving solutions that take the hassle out of admin — and the best part? They’re completely free and effortless to set up! Join the smart revolution today — and take a look below at the range of options available to help make your ordering quicker and easier.
E-Procurement Solutions
Whether you need a fully integrated solution that connects with your Financial Management System (FMS) or a simple procurement approval workflow, our quick and easy-to-deploy e-procurement solutions have you covered.
Take the hassle out of ordering with Smart Connect — our smart e-procurement solution that links directly with your financial management system. Designed for schools, MATs, and nursery groups, it streamlines every step of the process. With punchout technology, you can browse and shop on our website while staying connected to your FMS.
Orders are transferred smoothly between systems, invoices are sent automatically, and reconciliation becomes quick and easy. Less admin. More control. Total convenience.
Smart Flow empowers you to manage procurement effortlessly, giving you full control over budgets and spending across multiple departments or sites. You define who can place orders, set approval hierarchies, and establish spending limits—all without the need for additional software.
Just build your basket online and submit it for review and approval. It’s procurement, made smarter. There’s no software to install, build your basket and submit for review/approval.
Save Time, Shop Smarter
With Share Basket, collaboration is easy. Instantly email your basket to colleagues, your finance team, the school office, or anyone else involved in purchasing—no account or login required.
Just build your basket, click ‘Share Now’, and enter the recipient’s email address. They’ll receive a notification with your list and, if needed, can add the items to their basket with a single click. It’s quick, hassle-free, and keeps everyone in the loop.
With Quick Order, you can place your bulk orders quickly by adding items to your basket faster and easier than ever.
Simply input your product code and quantities or upload a list using our Excel template, and in no time, your basket is ready. It’s a hassle-free way to get the products you need with minimal effort. There’s no software to install, build your basket and submit for review/approval.
If our integrated smart ordering solutions aren’t the right option for you, the Excel Basket solution could be exactly what you need.
After building your basket, just click the “Save to Excel” button. Once you have the downloaded file, you can easily upload it to your FMS or proceed with your usual approval process.
Our FMS files offer a downloadable version of our full product range. Updated three times a year (January, April, and September), these files ensure you always have the latest pricing and product information.
They’re free to use, easy to set up, and require no IT support. The files are formatted for seamless import into your system, helping you stay efficient and accurate.
On-demand access to your account, anytime, anywhere…
With My Account, managing your orders is both simple and efficient. Access your full order history, track deliveries, view delivery notes, and easily pay invoices and statements. Quickly reorder your frequently purchased items and effortlessly manage your product lists. Plus, keep your account up-to-date with personalised settings — all in one convenient place.
We offer two great options to help you keep track of your favourite items. You can simply ‘heart’ items you love and access them anytime in the Product I Love section within My Account.
Alternatively, you can create and save Lists — easily accessible from your My Account area. You can name, edit, and even share them with a colleague. Converting a list into an order is also quick and simple with our Buy Now buttons.
Looking to reorder items quickly? My Account makes it simple. Browse your Order History, search by purchase order number, or use the ‘Past Purchases’ tab to see everything you’ve previously bought.
Want to save even more time? Head to ‘Frequently Purchased’ to find your most common items — and with just one click, you can ‘Buy Again’, whether it’s a single item or a full order. No need to re-type product codes, just reorder and go!
Here’s what our customers are saying about our Smart Ordering solutions…
I love the download to Excel, which gives me flexibility when I have to split costs between departments. This time I even used a previous order to create a new basket, you just seem to think of every functionality. Well done GLS!
Cheam High School
I like the fact that I can order and it is sent through to the finance department without me having to act as the middle ground. It makes it fast and efficient for me as a teacher.
Stockport Grammar School
The quick order button makes it much easier when you have a long list of items to order and you have the codes. Website very easy to use and the next day delivery option is very useful as well.
Cavendish Primary School
Join the ‘smart’ revolution today and start saving time and money. Drop us a quick question via the chat icon below or complete the enquiry form below.
Drop us a quick call on 03451 203 210.
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Frequently Asked Questions
Is there a cost associated with setting these solutions up or using them?
All our eProcurement solutions on offer are free to set up and use, there are no hidden costs, they simply make shopping with us even easier.
Do I have to install or download any additional hardware or software?
In a nutshell no; there are no additional hardware or software needed. If you wish to use our Smart Connect solution you simply need to have ESS SIMS FMS and for Punch-out we currently connect with PECOS, @UK and CIVICA.
Who do we speak to if we have any questions or need support once we are up and running?
If you need any help or advice once you are using the Smart Connect, Smart Flow or Punch-out you can contact our customer service team any weekday from 8am to 5pm by phone or email, who will be more than happy to help.
Do any of these solutions allow us to review orders before they are placed in order to control budget spend?
As Punch-out and Smart Connect already have built in approval, once your order is imported it would follow the usual approval method.
If you are looking to put authorisation in place which allows you to see all order requests that the buyers at your establishment make, then Smart Flow is the perfect solution. Find out more about Smart Flow.
Is free delivery still available when shopping through the Smart Ordering solutions?
Free delivery is avilable on all orders via our Smart Connect solution. Orders of stocked items, excluding direct delivery from the manufacturer, will still be delivered free and aim to be delivered within 2-4 working days.
Will we have support from your team during setup?
If you need any help during the setup stage our dedicated support team are available every week day from 8am to 5pm and you will have a dedicated account manager who will support you onsite too.
