WebFMS - eProcurement Made Easy

Save Hours of Admin with WebFMS

A simple, one-off set-up is all you need to get started and in less than five minutes you can connect your Capita SIMS to the GLS Educational Supplies website. The process is seamless; no manual intervention is required and our team are on hand to support you along the way. With our detailed guide, you can even go through the simple process of setting up WebFMS by yourself.

What Our Customers Say

We can try to tell you how WebFMS is changing our customers’ working lives and how much time it will save you, but we thought it would be better to let them tell you in their own words. 

Here is Elaine Harris, the school business manager at Coteford Infant School, to share her experience of using WebFMS.

Shopping With WebFMS Is As Easy As 1, 2, 3

Get out lowest prices by making your selection on our website to build your basket

Send your basket to your financial management system with one click

When ready and approved, order directly from your FMS with a single click. It's that simple! 

Benefits of WebFMS

  • Free and simple to set up and use
  • Removes need to rekey orders between systems
  • Provides access to the latest products and lowest prices online
  • Allows multiple users to request orders whilst giving full control on authorisation
  • Discounts and promotions are carried over in to your FMS
  • Full support available from the dedicated WebFMS team
  • Removes opportunity for written errors
  • Invoices can be sent automatically to your FMS
  • Order against multiple cost centres and ledger codes
  • Use ‘Quick Order’ or ‘Recreate Basket’ functions to save even more time

Start Saving Time Today!

We can have you setup on WebFMS within minutes. Simply fill in the form and we will call you to get you up and running. 

All fields marked with an asterisk (*) are required.

Setting Up GLS on Capita SIMS

It takes less than five minutes to set up Capita SIMS to be WebFMS ready.

All you need is a member of staff with admin access to SIMS to complete the activation.

Before you can start shopping through our website using WebFMS, you’ll just need to enter a few details in your Capita SIMS system, provided in our simple setup guide.

In the guide it is illustrated step-by-step how to get started and activate WebFMS, laid out in a very simple format. You can download a copy of the guide by clicking the ‘Download Guide’ icon.

Of course, if you feel you need a helping hand at any point during the activation, or if you simply want to find out more about WebFMS then you can call our friendly team on 03451 203 213

Making Your Setup Process Easier

If you prefer a more visual guide, we have made two simple videos; one to help you to set up through Capita SIMS and another to show you how easy it will be to shop using WebFMS.

Setting Up WebFMS

How to Shop With WebFMS


Can Anyone at my School use WebFMS?
Can I Still Print my PO before it is Sent Back to you for Picking and Packing?
Am I Still Eligible for Next Day Delivery or Delayed Delivery?

Alternative eProcurement Solutions


  • Save time and money
  • Online authorisation
  • No system integration
  • Free to set up


Punch-out Solutions for Centralised Procurement
  • Centralise authorisation
  • Integrated with Oracle, Pecos, @UK and Civica
  • Shop online as normal

FMS Files

  • Variety of FMS files
  • No integration
  • Instant shopping
  • Free to download